I use the S drive regularly. Examples: store staff photos for the awards ceremony; put a copy of a PowerPoint that the Marketing Team wants to see as an Outreach tool; put a copy of a Friends brochure that another branch might want to use; put a copy of a video for the the e-branch to load to the web page; put a copy of a poster that we need to be printed.
The P drive is full of stuff that all our staff needs to access: picture files for recently taken events, so that everyone who took photos can contribute; instructions for openings / closings; sheets for recording statistics; building and equipment repair files; procedures and forms for working with volunteers, etc.
My Z drive is also full of useful items relevant to my job as a manager: inventories of equipment; documents related to ongoing projects; Friends of the library bylaws and minutes; staff meeting minutes; collection profiles; contracts; budgets; grant proposals, etc.
At our branch we have a fourth type of drive, called the Q drive, or "Super Drive." This is one that the branch librarian and the three team leaders (Circulation Services, Adult Services, Children's Services) can access, but the regular staff cannot. This includes such things as interview questions, branch staff lists, Sunday staff lists, locker numbers, security procedures, tracking sheets for performance appraisal due dates, etc.
We save a lot of stuff because we need a lot of stuff. However, we surely have more stuff saved than we really need, and this exercise has been useful for pointing out the NEED to WEED.
My most obvious contribution in the past week has been to purchase an external hard drive, and to move a lot of archival pictures (e.g. the photo record of the construction of our library) and files onto that drive and off the server. I hope this made a small dent in the amount of space available on our servers. Did anyone think about doing a "before" and "after" spring cleaning comparison at the system level to see if we have been successful?
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